CPA Exam Written Communication Tips: 7 Steps toward Success

cpa exam written communication tipsLooking for CPA Exam Written Communication tips? This is certainly one part of the exam that worries people. The grading is not as black-and-white as the multiple choice questions.

Is it based on:

  • How long we manage to write?
  • How flowery the language we are going to use?
  • Or even, whether it helps to add charts and graphs?

Surprisingly, the answer is no for all three.

An Overview

Please note that Written Communications are only required in the BEC part of the exam. In other words, if you are done with BEC, you can stop reading this page.

For BEC takers, this section represents 15% of your grading. Any BEC candidates should make sure they know how Written Communication is graded.

What Are The Graders Looking For?

The graders want to test the candidates’ ability to construct professional, business documents.

To earn points for this section, candidates must read a description of a situation or scenario, and write a document that relate or responds to that scenario.

The document type is specified in the question which may include a memo or letter to a hypothetical client.

How Can I Produce A Good Piece Of Writing In The Eyes Of The Graders?

Graders look for:

  1. Complete sentences
  2. Use of Standard English
  3. Relevance
  4. Clarity
  5. Be Concise
  6. Good Organization
  7. Properly formatted with introduction and conclusion

My CPA Exam Written Communication Tips

1. Complete Sentences: Avoid Bullet Points and Charts

Avoid using bullets point, abbreviation, diagrams, charts, number list and graph – these are a definite NO-NO for Essays for CPA exam purposes.

The major reason is actually more technical than anything else – your answers will likely be graded by machines (yes!) and machines are programmed to check the grammar and sentence structures.

Bullet points are typically not complete sentences. You will lose point because of that.

2. Use Of Standard English: Stick To Standard Business Writing Format 

Even if you haven’t taken a creative writing class (not necessary), drafting a standard business letter should be fairly easy for you, if you’ve ever answered an e-mail in a professional setting.

When it comes to business writing, don’t try to be fancy. Keep it short, simple and straight to-the-point.

Your writing must demonstrate a command of standard professional English, including correct use of grammar, punctuation, spelling and word usage.

The CPA Exam software includes a basic word processor that features a spell check function. Be sure to pay attention to this valuable tool.

Tips: you can also refer to my book review of this classic work on standard English writing. This grammar resource from the University of Chicago can be helpful too.

3. Relevance: Aim To Stay “On Topic” vs Be “Correct”

Written communications are still mostly machine-graded (though some are pulled and reviewed by human eyes) so it doesn’t even matter if you are “right” (this is rather subjective anyway).

You just have to stay on topic. Use topic keywords in your essay and be careful not to copy the text of the question word-for-word or you may lose points.

As long as you can demonstrate knowledge of the subject by providing details, examples and definitions, we will do a good enough job to pass this part of the Exam.

4. Clarity: Include Elaboration And Summary

Be sure that each paragraph in your response must establish support or summarizes the answer to the question at hand.

5. Be Concise: Less Is More

Avoid writing more than what is needed.

6. Good Organization: Structure Your Answer Before Writing

Write down your basic ideas on the note pad given to you at the testing center.

Make sure that your document has a clear beginning, middle, body and finally conclusion.

Start with an overview where you describe the purpose or intent. Then, rewrite the question so the beginning sentence of introductory paragraph closely matches with the topic. You can get tips on how exactly this can be done in my book (see below).

Then, ensure that your following paragraphs support this overview, and lead into each other well. Summarize the key points of the document on the final paragraph.

7. Manage Your Time

Be conscious of your time limit. It is important that your piece of writing will have a complete introduction, the middle paragraphs and a conclusion. Make sure you have enough time to complete each section of the writing.

You Can Do This — and Even Better With My “Formula”

I hope these CPA exam written communication tips can ease your concern on this part of the exam.

If you want extra tips to ace in this section, I have a “formula” in Chapter 10 of my book that you can implement when working on any written communication tasks. To give you a glimpse of what it is, here are the steps you can follow:

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Step 1. Identify the format, objective, your role, and your audience

Step 2. Identify keywords related to the objective

Step 3. Write down the first sentence of each paragraph

Step 4. Begin the first sentence by rewriting the question

Step 5. State the core concept / position and develop ideas in separate paragraphs

Step 6. Keep the conclusion simple and professional

Step 7. Proofread from beginning to end

In terms of how you can actually follow these steps, you’ll need to get my book to find out!

Here is a more detailed discussion of my book, and how you can get your own copy.

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